OCR Systems Implementation

OCR Systems Implementation

We help our clients to implement ABBYY products, including ABBYY FlexiCapture and ABBYY FlexiCapture for Invoices, for automatic and intelligent recognition of text from any documents for faster processing, without the need for manual actions.

What is Optical Character Recognition?

OCR or Optical Character Recognition is a technology that recognizes text within a digital image. The most common use is to recognize text in scanned documents, PDFs and images but combined with NLP, Machine Learning, and advanced recognition capabilities, it can do much more.

OCR can be used to read every type of document, not only simple forms but also very complex and unstructured documents. With a combination of the right tool to capture and process data, OCR is used to deliver content for Robotic Process Automation and Business Process Management software.

OCR, as a part of an Intelligent Document Processing platform, can handle every type of document, from simple forms to complex, unstructured documents.

80%Using the OCR software enables enterprises to reduce the document processing time by as much as 80%

OCR benefits

Multiple areas where Optical Character Recognition can be implemented result in numerous possible benefits for the company, increasing productivity and reducing costs.

Fully digital documentation

With the use of OCR, all your documents can be digitalized, converted to a desired editable format, not only making storing data easier but also allowing you to make better use of them

High accuracy

Reduced risk of human error and up to 99% in character recognition with software

Cost reduction

Cutting costs of copying, printing, and shipping documents, as well as work hours, spend on manual data retrieval

Higher productivity

Easier extraction of relevant data from multiple document types

Better data security

Digitalised and properly stored data cannot be destroyed so easily as paper documents

Improved customer service

Quick access to personal or order related information speeds up customer service

Enabling document editing

Allows to capture data from documents and edit them, enabling necessary updates

Disaster recovery

Digitalized data, stored and backed remain safe in case of emergency situations, allowing quick retrieval

Easy text search

Each element of the digitalized document is searchable, including numbers, addresses, dates, names and multiple other information

Our partners

We work with ABBYY, a leading OCR vendor, to guarantee your business's best quality and reliability. Among our partners, you can also find UiPath with UiPath Document Understanding software.

iOCR Implementation Consulting and Services

We believe that OCR, combined with NLP and Machine Learning, can boost enterprise effectiveness in an unmatched way.

GGS IT Consulting offers professional implementation of Optical Character Recognition software as a part of the Intelligent Document Processing platform. We support enterprises with researching opportunities, implementing solutions, and monitoring effectiveness.

Properly implemented, OCR can reshape a company's processes by speeding them up and assuring high compliance levels. With the right expertise, there is a greater chance that such implementation will be successful. By using the services of OCR consulting and engineering experts such as GGS IT Consulting, enterprises can drastically improve their chances of success.

With our experience, we can help your enterprise to turn software into value. Start the digital transformation of your business with automation - cut costs, increase profits, and save time.

See how we can support your business automation initiative with our services.

Discovery of Implementation Area and Processes

Not always customers contact us with a specific process in mind in which they want to use OCR capabilities. We are ready to analyze how teams work and which areas could benefit the most from OCR implementation.

In multiple cases, a fresh look at process logic is what is needed, as many tasks can be optimized. After process mapping - when we know exactly what needs to be done and how it is done now, we can look for opportunities to further streamline processes and

Conducting a Proof of Concept (PoC)

At an early stage of the OCR journey, many enterprises require a demonstration of benefits that can be achieved by the software. PoC service helps to estimate the value of OCR to an organization, select the initial automation team within the company, develop the OCR implementation model and develop a framework of deployment and governance.

With usually one process automated and documented design steps, companies can see the benefits of OCR and decide if the initiative should move towards the pilot phase.

Setting up project requirements

By properly defining conditions and tasks that have to be completed in OCR implementation we help enterprises to provide a clear picture of the work that needs to be done. This way resources within the organization can be assigned accordingly, and clear success factors are determined.

Defining architecture design and conversion process

We support enterprises in mapping the process where OCR will be used, optimizing it if needed, and defining steps in the conversion process.

FlexiLayout project development

We help enterprises in planning all project development phases to effectively use the potential of ABBYY FlexiCapture and automatically transform documents of any structure, language, or content into usable and accessible business-ready data.

FlexiCapture project development

Implementation of ABBYY FlexiCapture requires a good understanding of NLP, Machine Learning, and advanced recognition capabilities and ways how this platform can be used to capture data for business applications such as RPA and BPM. With proper planning and implementation, enterprises can achieve seriouse cost reductions, high compliance and gain competitive advantage

FlexiCapture For Invoices project development

We help our customers to understand the potential of ABBYY FlexiCapture for Invoices and plan how the enterprise can make the best use of it. With proper implementation, this invoice process automation application reduces inefficiencies, errors, and costs associated with manual invoice processing. We identify opportunities and plan how to fully automate invoice capture, recognition, field extraction, and data validation.

FAQ

How much does OCR implementation cost?

The cost of implementing OCR solutions consists of several elements and depends to a large extent on them. It is often the cost of OCR software and implementation services; sometimes, there is also pre-implementation analysis cost.

Depending on the selected software, the required functionalities, and the number of pages to be processed, the cost may vary from 2,500 $ to 7,000 $ per 50 000 pages. Implementation cost depends on the number of document layouts and complexity of data that we want to collect.

In most cases, implementation costs are between 5,000 and 15,000 EUR. In GGS, we always want to understand the client's goals behind OCR implementation to prepare cost-effective solutions for every particular case.

How long does it take to implement an OCR solution?

We believe that the process of implementing automation and improvements in the company never ends. We should always look for more optimizations. For example, when it comes to implementing OCR for entering invoices based on 20-50 supplier layouts and medium scan quality, it may take from 3 weeks to 2 months.

Should I use a consulting company to implement OCR software?

It is not necessary, OCR implementation can be done by your own team, but it is not a recommended approach for companies starting their automation journey. With the implementation partner, you will identify processes much faster and better set KPIs for activities related to OCR. Implementation company will help you also to build an internal culture of automation in your company. Over time, the partner can also transfer the necessary knowledge and competencies to allow you to develop continuously improve recognition capabilities.

Book a free meeting

Our consultant will suggest how to verify if RPA is the right solution for your company.

Mateusz Tajak
30 min z konsultantem
30 min

Benefit from 30 minutes of free consultation to discuss opportunities of:

  • Robotic Process Automation
  • Digital Transformation
  • Business Intelligence