BPMS Platforms

We implement Business Process Management Systems

We help our clients to automate their workflows and business processes with Business Process Management Systems. From the very first step with process discovery to a fully operational internal BPM team.

What is workflow automation and BPMS

In the simplest terms, workflow is a sequence of tasks that have to be completed to get the work done. Workflows are present in any type of business and industry, as anytime when data are passed between humans or systems we can identify a workflow.

One of the simplest examples of a workflow is when a supplier creates an invoice and sends it to their Client. Within the company, the invoice is sent to the finance department, where it has to be approved and processed for payment.

Workflow automation requires using rule-based logic to run a series of manual tasks without human intervention. After the workflow is deeply analyzed and mapped, we advise our customers how to optimize it, and we can develop a solution to automatically proceed with the tasks that are mundane, time-consuming, error-prone.

We help our customers with identifying the process and acting as an interface between the technology and the business objectives to be achieved through automation. This way we can help enterprises to decide what tools will help them to successfully achieve their goals.

One of the solutions used to automate workflows is Business Process Management System.

85%85% of business leaders believe that automating some of the time-consuming workloads will give them and their employees more time to focus on other goals.

Who can use Business Process Management Systems?

BPMS is widely used in all sorts of industries. It has practical potential everywhere where we can identify complex, repetitive processes, which often require cooperation between multiple employees or departments. Here are some examples of the most popular BPM software use cases.

Aligning Data Across Systems

In order to create a system that fits company business needs, many enterprises combine multiple information technology tools over the years. This results in the need for manual data entry, frequently requiring employees to enter the same data into multiple applications. Through workflow automation, most of those time-consuming, manual tasks no longer have to be performed by employees.

Compliance and Risk Management

Business Process Management Systems can be used for documenting processes according to industry-specified frameworks, assigning control tests, identifying risks, and raising and tracking issues. Through consolidating all audit information in a single, web-based interface, BPM allows companies to ensure compliance.

Acquisition and Procurement

The use of BPM allows the creation of efficient, integrated end-to-end solutions that allow to better manage the procurement lifecycle. With proper planning and implementation, we can create a process-driven procurement framework, that connects procurement operations, systems, and personnel.

Contract Management

BPMS allows to streamline contract processes, through easy data collection, and automated contract routing for review, redlining, approval, and finally e-signature.

Our partners

We work with leading Business Process Management platforms to guarantee that we will be able to choose products that are the best choice for your business.

BPMS benefits

Multiple areas where Business Process Management Systems can be implemented result in possible multiple benefits for the company, not only in increasing productivity and reducing costs.

Process unification

With the use of BPMS enterprises can consolidate, simplify and streamline their processes, benefiting when they become easily repeatable.

Easy process governance

By having a centralized source of process management, enterprises have higher control over which processes are executed and how they are planned, allowing them to easier track and optimize business efficiency.

100% Process compliance

Properly configured automation eliminates mistakes, assuring full process compliance.

High productivity

With the ability to gather all processes and applications into one, easy-to-use platform, employees do not need to look for data in different systems, and their efficiency is improved.

Faster and more cost-effective work

Workflows automated with BPMS are completed faster, allowing to use of human resources in more effective ways

Employee satisfaction

Company employees that do not have to do manual, repetitive and mundane tasks are happy and support further automation efforts

Process improvements

With process mapping for BPMS implementation, we find optimal ways to execute tasks, which result in major improvements

24/7/365 Availability

Workflows that are automated can be executed without a need for human interactions, for as long as you need

Scalability and Flexibility

Workflow automation can be easily shared between departments, modified and scaled, responding exact needs of the whole organization

Case study

System Zarządzania Produkcją MES w Brintons Agnella

Shifts
3/24
Employees
~550
Processes analyzed
12

Stages of BPMS implementation

Check the most common stages of a typical BPMS implementation process

01

Process and workflow audit

We identify the list of potential processes and workflows for automation. Then we analyze the business legitimacy and expected returns.

02

Audit evaluation with the Client

We discuss the results of the audit with our Client and modify them according to suggestions.

03

BPMS selection

We support our customers in choosing the best BPMS for their needs, having in mind business needs and budget.

04

BPMS Implementation

We implement BPMS in cooperation with the company's internal automation team, to assure the best results.

05

Processes improvement and support

We help our customers in improving and modifying existing automation.

BPMS Implementation Consulting and Services

We believe that only through automation enterprises can unlock their full potential, leaving behind manual tasks and focusing on improving customer and employee experience.

GGS IT Consulting offers professional, End-To-End Implementation of Business Process Management platforms. We support enterprises with researching opportunities, implementing solutions, and monitoring effectiveness, to accomplish full automation potential.

Properly implemented, Business Process Management System can reshape a company's processes and be an important step on the way to full digital transformation. With the right expertise, there is a greater chance that such an initiative will be successful. By using the services of BPMS consulting experts such as GGS IT Consulting, enterprises can drastically improve their chances of success.

With our experience, we can help your enterprise to turn software into value. Start the digital transformation of your business with automation - cut costs, increase profits, and save time.

See how we can support your business automation initiative with our services.

Process and workflow audit

We are ready to analyze how teams work, what time-consuming tasks can be identified, and how companies can benefit from streamlining them with the use of BPMS.

In multiple cases, a fresh look at workflow logic is what is needed, as many tasks can be optimized. After workflow mapping - when we know exactly what needs to be done and how it is done now, we can look for opportunities for further optimization.

BPMS selection

With an unbiased approach and extensive knowledge of major BPM platforms, we can help to choose the best solution for each enterprise.

We help our customers to understand what costs are tied to automation and how to choose the best vendor and licensing model, which will be the most cost-effective in the long run.

BPMS Implementation

We work with enterprises not only on the strategic aspect of workflow automation with the use of Business Process Management Systems. With a team of developers, we are ready to support our customers with the skills needed to plan, create and deploy automation in the most effective way, while teaching team leaders within the company how to do this and what to avoid.

Processes improvement and support

Each workflow and process automation results in a future need for maintenance. Even with perfectly designed and deployed solutions some problems will occur, caused by technical issues, not predicted exceptions, workflow changes requiring modification of existing automation, and many other factors.

We support our customers with the proper expertise, assuring that automated processes will be continuously improved and that internal automation teams will have access to professional support.

FAQ

How much does BPMS implementation cost?

The cost of implementing BPM solutions consists of several elements and depends to a large extent on them. Most often it is the cost of the BPM platform and implementation services, sometimes there is also pre-implementation analysis cost. Depending on the selected platform and the required functionalities, its cost may vary from 5 000 EURO to 20000 EURO per year for SMB companies. Workflow automation with an average level of complexity can be implemented within 1 to 3 months, which is reflected by the cost of the service at the level of several to several dozen thousand EURO. In GGS we always want to understand clients' goals behind BPMS implementation to prepare solutions which is cost-effective for every particular case.

How long does it take to implement a BPMS solution?

We believe that the process of implementing automation and improvements in the company never ends. We should always look for more optimizations. When it comes to implementing BPMS in companies that are just starting their journey with automation, the first working workflow appears after about one month of cooperation. The implementation of subsequent processes takes from 1 to 3 weeks.

Should I use a consulting company to implement Business Process Management System?

It is not necessary, automation can be implemented on your own, but it is not a recommended approach for companies starting their BPM journey. With the implementation partner, you will identify workflows and processes for automation much faster and better, and set the right KPIs for activities related to BPM. Implementation company will help you also to build an internal culture of automation in your company. Over time, the partner can also transfer the necessary knowledge and competencies to allow you to develop automation internally easier.

Which BPM platform should I choose?

There are many BPM platforms on the market. The most popular are Nintex, K2, Microsoft Power Automate, and PMG. The choice should depend on our business requirements. It is worth looking for a partner who, based on his experience, will help you decide which platform fits the needs of your organization.

Book a free meeting

Our consultant will suggest how to verify if BPMS is the right solution for your company.

Mateusz Tajak
30 min z konsultantem
30 min

Benefit from 30 minutes of free consultation to discuss opportunities of:

  • Business Process Management
  • Digital Transformation
  • Business Intelligence