We helped 30+ enterprise-size companies worldwide modernize their LTIP management processes

Our clients:

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While working with the Compensation and Benefits departments, we noticed a couple of common challenges associated with LTIP management:

the lack of a central platform forces employees to rely on many separate applications, spreadsheets, and scattered data sources which causes chaos and difficulties in recognizing which file is the most current version
separating and sending Excel files to managers and merging them upon retrieval generates errors, is taking a lot of time, and increases the risk of exposure
employees don’t understand how their LTIPs are calculated and often ask for clarifications or challenge the amounts; this, in turn, decreases their engagement and satisfaction and causes HR professionals to waste time repeatedly explaining or recalculating the awards
you can’t track the history of changes in spreadsheets, and because of that, when inconsistencies pop up, you can’t figure out who changed what and when
storing files in various locations makes it more difficult to keep track of the budget and performance metrics which in turn negatively affects proper planning and forecasting
all of the above-mentioned tasks are repetitive, boring, and time-consuming resulting in your HR professionals being exhausted and working excessively long hours during the comp round; many of the first-time hires simply leave causing more workload to fall onto the smaller teams

We begin with a design workshop, during which we discover the actual problems and challenges facing the client company and plan actions tailored to the particular situation and specific requirements of this concrete firm.

Usually, we help in the following areas:

Streamlining and optimization of the compensation management processes

What makes us different from other companies is our deep knowledge and understanding of the business processes related to compensation management. Thanks to more than 30 projects carried out at international enterprise-size companies, we had a chance to see a variety of approaches and compensation philosophies. Based on our experiences, we will advise you about the best ways to set up and manage compensation processes at your company.

Increasing employee satisfaction and engagement

We implement automated personalized reporting to your employees, where each can easily access their current earnings, familiarize oneself with the compensation rules, performance requirements, and check the calculations. Thanks to that, your HR professionals will be happier as they won’t have to explain statements nearly as frequently. This will save them lots of time and take the stress off their hands.

Ensuring effective human resources management

Through the process optimization and implementation of professional compensation management systems, we eliminate many boring and repetitive tasks which are unwillingly done by most of the employees. Thanks to that, employee satisfaction increases, and even a small team will get more done compared to the time before the implementation.

Eliminating the need to rely on spreadsheets

Systems that we implement offer integrated compensation management within a single platform. Thanks to that, the data is always up to date and available.

Error elimination and mitigating the risk of a data breach

Data is available only to persons with suitable permissions, and through the centralized system, each manager has access only to their employees. Everything is calculated automatically, and unauthorized people cannot change the formulas.

Effective budgeting

We implement systems that automatically track the budget and performance metrics, report on current spending, forecast, and send warnings if you are reaching the top or are over.

Apart from the above-mentioned common challenges, we concentrate on the areas important to the unique situation of our clients, and we tailor the action plan to their particular situation and requirements. As avid practitioners of the Agile methodology, during the implementation phase, we leverage daily stand-ups and checks on a sprint-by-sprint basis to ensure we focus on the client’s current priorities.Thanks to the holistic approach and excellent communication, we achieve the best results.

Read the case study

LTI software implementation at E.ON

Business type

Energy

Technology

beqom

Hours saved per year

450

Central platform

Have you ever wondered which spreadsheet version is the current one? Or how many more do you have to update once you make a small change? We know that if you store data in a couple of different systems, Excel sheets, Workday, or SAP, they will eventually differ. If you use professional long-term incentive software, all your data will be held in one centralized and unified platform. All updated and with a history of track changes. Stop juggling spreadsheets, and start performing long-term incentives management effectively!

Managing complexity

Each company has an individual set of rules used to identify the employees eligible for the long-term incentive plans and these plans themselves differ greatly.

With flexible software, you can set up and manage highly customizable LTIPs easily. Complicated and unique sets of rules your company is using currently can be easily transferred to the LTIP software. You won’t have to waste your time on tracking employment status and performance any longer - the professional LTI software will make sure it’s done automatically and correctly. Following vesting schedules, managing KPIs, calculating the amounts and eligibility of the awards, administering clawbacks and adjustments, and exercising options for each concurrent plan can be easy, foolproof, and simple. We will help you assess how much your particular company can benefit from LTIP management software

Analytics and reporting

Long-term incentive management can be quite overwhelming. Calculating all sorts of deferred awards across myriads of positions, departments, divisions, and countries while adhering to the local policies and guidelines requires extensive resources and involves lots of spreadsheet juggling.

But dedicated LTIP software does it in a matter of minutes. With no calculation mistakes and automated custom reports, the whole process becomes transparent. You’ll easily explain any questions an employee may have regarding their statements and save tons of time and stress dealing with individuals challenging the LTIP calculations as those cases will dramatically drop and your employee satisfaction will rise!

Vesting and performance tracking

Performance metrics have become increasingly complex, and it’s no longer just tracking financials - almost 28% of companies across the EU use DEI and ESG metrics in their long-term incentive plans, and that number is only rising with the US following suit. Keeping track of the vesting, accruals, share prices, and eligibility provides additional layers of complication. At this point, managing it all in spreadsheets is simply inefficient and, frankly speaking, outdated. Professional LTIP software automatically tracks the performance and helps you manage all the metrics and vesting schedules across various award plans. In addition, it will calculate the accruals based on the current share prices and track payouts in options, RSUs, PSUs, and phantom stocks as well. You’ll never have to wonder again if your data is up-to-date and whether you’ve taken into account all the factors!

Accuracy and error reduction

We know that sinking feeling when you find out that your spreadsheets don’t match or that you know something’s wrong with the final number but are not sure what formula is wrong. With professional LTIP software, you can forget this feeling for good. Say hello to the single platform with trackable changes and the history of logs. Here, all the long-term incentive calculations are done through formulas set up with our implementation team. And you have full control of making any changes.

Access hierarchy

With LTIP software, you can set up vertical and horizontal access hierarchies to your data across teams, divisions, and countries, as well as roles. This gives you full control over the LTIP data visibility. No longer need to worry about accidental data leakage or unauthorized people viewing data they don’t have permission for. And forget about separating, merging, and blocking rows in Excel - you’ll never have to do it again.

Planning and forecasting

How do you plan for LTIP awards if your data pops up in a bunch of separate sources scattered all over the place? With dedicated long-term incentive software, with one click of a button, you can download all your data - accurate and up to date - directly from the platform. Next, you set up predictive models that let you easily configure various plans and award forecasts. In a matter of seconds, you can modify the parameters to check out the alternative scenarios so that all your decisions are informed and based on facts, not guesswork!

Budgeting

The professional long-term incentive systems automatically calculate recommended awards and total compensation expenses as you enter the data. In case you go over, you’ll get an automated notice right away.

Manage the adjustments to LTIP eligibility and policy changes across various divisions, countries, and currencies. Know your current and future long-term incentives costs and needed accruals, and plan scenarios based on past, current, and projected data. Make informed choices based on data-driven predictions, not assumptions!

Auditing and tracking changes

Imagine you’ll get audited tomorrow. Are you ready? If you’re like a typical HR professional, pulling the records from all your spreadsheet sources is already giving you a headache. But not if you use professional short-term incentive software. In a matter of minutes, you can print all the documentation needed for internal or external audits.

In addition, the software tracks all the changes made to the file. So that you access the most updated version but have a tracking history available at your fingertips. Take advantage of a full audit trail, separation of duties, and trackable logs.

Security

Have you ever heard of someone sending the wrong spreadsheet to the wrong person? Yup, we heard those stories as well. But in today’s world, the consequences of accidental data leakage could be dire. With the legal landscape becoming ever more complex, it’s hard to keep up with all the protection requirements. And spreadsheets no longer pass them.

We know that security is not an option - it’s a must. All the systems we implement have the highest security standards. We will advise you best options for cloud data hosts, their locations, and backup choices as well as access hierarchies and permissions.

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01

Design session

Our GGS team visits the client locally, and during a workshop that lasts a couple of days, we gather information regarding the requirements, goals, and expectations. The workshops aim to understand the current processes so that we can advise on the best solutions to streamline and organize the workflows.

02

Planning

We analyze the collected requirements and divide them into tasks ordered in time. We define the elements of the system, such as source data and calculation parameters. We end with the business and technical description of the tasks to be done.

03

Development

During this phase, we configure the software, perform internal tests, and set everything up following the agreed-upon plan. At GGS, we believe in efficient project management. We keep in touch with our clients on a sprint-by-sprint basis, making sure we deliver a valued product and exceptional service. As avid practitioners of the Agile methodology, we leveraged collaboration, constant focus on business value, and attention to service quality to anticipate our client’s needs and exceed their expectations.

04

User Acceptance Testing

At this point, users on the client’s side test the solution in a controlled environment. We observed that time is of the essence to our clients. This is why we developed elaborate internal testing procedures, during which we catch and fix most of the bugs on our own so that the UAT phase for clients is smooth and quick, lasting around 2 to 4 weeks.

05

Support

Once the solution is rolled out to the production and users on the client’s side work on real data in an uncontrolled environment, we are still available to help. If you have any questions regarding the program, how to access some features, or you’re not sure if it works correctly, our support team will guide you and fix any issues that may come up. Our clients also often approach us at this point for advice on how they may improve and streamline their processes further.

A long-term incentive plan is a form of reward granted to employees for reaching specific performance goals over a specific period of time.

Your employee earns the LTI component of the compensation in the present, but the payment is deferred until vesting, typically 3-5 years. Subsequently, the first payouts occur after the initial performance period and are spread over time.

LTIPs may include payouts in cash, stock or stock options, shares, and profit-sharing and are highly configurable, coming in all sorts of shapes and forms.

Nowadays, LTIs comprise over 60% of the total executive compensation. And they are getting increasingly popular - 62% of private organizations offered some form of LTIP as part of their C-suite remuneration.

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More LTIPs mean more LTI packages to manage. As your enterprise grows, so does the complexity and number of the LTI plans. Even though most companies leverage LTIPs to differentiate themselves from the competition, they still rely on spreadsheets and dated solutions.

Are you sick of trying to calculate everything in Excel spreadsheets? Can’t keep track of all the variables in your HCM? Join the scores of tech-savvy managers who switched to professional long-term incentive management software!

This way, you will be able to cut out the repetitive work and eliminate mistakes, miscalculations, and data loss. Trade Excel spreadsheets, SAP SuccessFactors, WorkDay, or PeopleSoft for all-in-one software that will give you security, time, and peace of mind that everything is working effectively and efficiently. We’ll show you how!

Short-term incentives (STI)

We will help you set up, define, simulate, and calculate short-term incentives and annual bonuses at your company. Optimize the process with an automated budgeting, performance metrics tracking, and achievement timeline supervision. Provide your employees with personalized reports and corporate and regulatory guidelines for clear and transparent rewarding practices.

Short-term incentives, next to the fixed salary and LTIPs, are the core elements of performance-based compensation for the executives and upper management of modern companies. STI bonus motivates your key decision-makers to achieve your company’s strategic goals in the short-term perspective.

Don’t let the lack of technology limit you in the creative and attractive annual bonus design and implementation!

Long-term incentives (LTI)

Intricacies of long-term incentive plans are notorious. We will help you choose the right software to streamline the calculations of the deferred bonus over multiple plans with varying vesting periods, performance metrics, payout vehicles, and tranches. You’d be able to simulate and visualize the data and history of the bonus accrual and track the associated expenses so that everything is in line with your company’s policy and budgeting.

Long-term incentives, next to the fixed salary and LTIPs, are the core elements of performance-based compensation for the executives and upper management of modern companies. They help align your key decision-makers’ goals with the company’s long-term strategic objectives. LTIPs also play a crucial role in key talent attraction and retention.

Don’t let the lack of technology limit you in the creative and attractive LTIP design and implementation.

Sales incentive plan (SIP)

Calculating periodically the payouts for your employee’s sales incentive plans - is there something more daunting? Quotas, achievement rates, payout curves, targets, sales information… are you still tracking it all in Excel?

Software solutions we implement help you eliminate the burden of these complex multi-level calculations beyond mere computation. Benefit from real-time performance and sales reporting, use advanced analytics to simulate different scenarios and finish everything right on time, knowing it’s been correctly calculated so that your salespeople focus on selling instead of disputing their statements.

Choose the right solution for your particular sales incentive plan!

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Bonus management

We will help you set up, define, simulate, and calculate all types of bonuses at your company. Optimize your processes with controlled bugdeting, compute merit-based recognition bonuses, track metrics for performance awards, and automate the management of all sorts of one-time or cyclical awards across your departments and divisions. Provide your employees with personalized reports, and corporate and regulatory guidelines based on the country of operation for clear and transparent rewarding practices.

Don’t let the lack of technology limit you in the creative and attractive bonus design and implementation!

Budgeting and planning

Changes in headcount, compensation policies and currency exchange rates make compensation management at times difficult. Our consultants will help you choose solutions that integrate planning, forecasting, and budgeting processes across various divisions, countries, and currencies. You’ll easily manage the current staff costs, know when you are reaching the budget, and be able to plan and forecast future scenarios based on past, current, and projected data. And you’ll always have fresh and accurate data ready to submit to the Finance Department.

Make informed choices based on data-driven predictions, not assumptions!

Equal pay

How do you make sure you don’t have any pay gaps? How do you remedy the identified ones? The software we implement lets you analyze in detail the compensation across gender, race, age, job grade, performance, tenure, and location. You’ll create comparator peer groups, benchmark your employee data both internally and against external markets, identify the outliers, and benefit from AI, which can help you find the root cause of pay differences, create remedial budgets, and predict and prevent future gaps. Our consultants will show you that ensuring fair and compliant compensation is easy!

Identify risks before they are problems, and keep your employees happy with pay equity!

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Executive compensation management

Aligning the personal goals of the executives with the company strategy while providing an attractive and competitive pay schema determines the intricate nature of the executive compensation package.

We will help you manage the complexities of executive compensation with appropriate software so that your data is secure, updated, and available to be viewed by the award recipient anytime.

Don’t let technology limit you in attractive executive compensation design.

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Salary and merit review

Are you dreading the end-of-the-year salary and comp review - a daunting task that haunts you cyclically? Pulling together all the salary and market data, assessing performance, productivity, engagement, and determining all sorts of bonuses and raises across myriads of positions, departments, divisions, and countries while adhering to local policies and guidelines can be overwhelming. Imagine that it all could be automated and managed in real time. All the information in one place linked to market data for competitive benchmarking. Transparent yet secure, accessible yet trackable.

Let us help you optimize the salary review so that you can focus on the creative aspects instead of getting sidetracked by the technicalities of the process!

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Individual compensation planning and reporting

Software solutions we implement allow you to take a holistic view of an employee through the compensation history, performance, and benchmarking so that you can create a personalized motivational plan to align the particular individuals with your company’s strategic objectives. Take advantage of the AI-backed recommendations based on targets that you can modify and come prepared to any compensation discussions.

I want automated reporting and compensation planning.

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Job architecture and benchmarking

With modern compensation management software, you’ll no longer need to rely on external consultants to set up job architecture. The solutions we implement let you easily upload and analyze data from various benchmarking sources so that you can arrange the position structure, group data for pay analysis, and prepare the payscale yourself! And that will take you a couple of days, not months. Next, you simply set up the parameters for comparator groups and you can benchmark internally and to external markets with ease.

Avoid the hassle of hiring external consultants and save months by setting up job architecture in the professional compensation software!

Highly recommendable!

GGS IT Consulting has supported E.ON in setting up and running the LTI of the compensation and benefits application. We've got to know them as a very professional, proactive, and trusted partner who always delivers on their promise. They are not only technically very capable, but also understand the business context. We are very satisfied with GGS IT Consulting and I highly recommend them.

Juan Brea Piket

Head of Reward&Global Mobility E.ON SE

Excellent services!

GGS IT Consulting team has been working with LocalTapiola-group HR Sales Compensation team from early 2019 and has been providing Sales Compensation process design, solution architecture, data integration and implementation services. I am confident about the services of GGS IT Consulting team and I can surely recommend the services.

Jari Collan

Director Compensation and Benefits

Great experience

After several months of cooperation in the area of process automation and data, we can confirm that GGS is a professional IT company, helpful in managing our Business Process Automation Platform. GGS team is efficient and reliable, always ready to offer support, and we can recommend them as a business partner.

Michał Gulewicz

IT Manager at Saint-Gobain

01

Years of Experience. We have worked with 30+ clients across the globe and digitized 200+ processes with a 100% project success implementation rate. Our clients saved over 300 000+ hours of repetitive work.

02

International Projects. OUr clients come from Europe, the Americas, Asia. Many of them are repeat customers. We'll make it easy working across different time-zones and cultures.

03

Differentiated Client Profiles. We work with a whole range of customers, from medium to enterprise-size companies. We'll advise you on solutions tailored to your current stage, size, and strategy.

04

Unique Approach. At GGS we believe in efficient project management. We leverage collaboration, excellent communication, constant focus on business value, and attention to service quality to anticipate our client's needs and exceed their expectations.

45

Enterprise scale projects delivered

31

Project implementation success rate

300 000+

Hours saved for our clients

550 000+

Employees benefitted from our software implementation services

What do your consultants do?

Our team provides a broad range of services, including auditing your current long-term incentive compensation management practices and software to determine possible improvements, optimizations, and process enhancements fitted to your unique situation.

After implementing over 30+ enterprise projects, our consultants possess extensive business knowledge and an understanding of various compensation processes. We have seen a variety of compensation plans, workflows, and approaches, as well as solutions to common challenges. At GGS, we take the holistic approach where we look at how your workflows are organized, the logic behind the processes and platforms used, and the total execution of the compensation management. Our consultants are happy to share our knowledge with you to streamline and improve the processes at your company.

How much do your services cost?

Each project is unique, and therefore, it deserves a uniquely tailored approach. Our team will help you select the most cost-effective option based on your particular needs. In the past, we were able to optimize costs for each of our clients so that the software implementation was profitable to the company in a relatively short time.

In general, we observed that the cost of not having professional software solutions is larger than the cost of the system’s implementation and support. Think about the cost of new hirers needed to replace unsatisfied employees, the costly mistakes easy to make in a spreadsheet, or data leakage and the risk of associated lawsuits.

Contact us for a short appointment, and based on a few questions, we’ll present you with the most fitting options.

How long does it take to implement LTIP software?

Each project is different and depends on the company size, the scale, and the project's complexity, as well as selected services. Typically, it takes a month to a couple of months for our team to finish the implementation.

When can we start with long-term incentive software consulting?

Any time is good to start the LTI software consulting. Whether you are considering a new implementation, thinking of re-implementation, or just optimization of the current processes, we are ready to help at any stage. We can work with your compensation calendar to accommodate your timeliness. Just contact us and tell us about your project.

My long-term incentive plans are very unique, will you be able to help me?

The software solutions we implement are highly customizable. Tell us about your situation - we’re up for the challenge!

Is this software difficult to use?

We only implement modern and professional software solutions. These systems are designed to be user-friendly and intuitive. Each system also comes with a set of training sessions and our company provides continued support in the post-implementation phase.

Is this software secure and compliant?

We only implement systems with the highest security standards. Our consultants advise best options for cloud data hosts, their locations, and backup choices as well as access hierarchies and permissions.

GGS IT and our partners are ISO and SOC-compliant, and the software we implement also adheres to GDPR standards.

Is my company too small for this project?

The professional LTIP software is designed to manage the more complex processes usually found in middle to enterprise-size companies. If you are unsure whether that applies to your case, contact us, and during a short conversation, we’ll tell you if the implementation of such software at your company makes sense.

Is this software only for long-term incentives?

The software we implement is configurable. This means that if you only want to automate your long-term incentive processes that can be done, but if you’d like to add other compensation management elements such as salary review, STI bonus, budgeting, variable pay or any other we can integrate those into one central platform as well.

Useful resources

Executive Compensation: How to Start with Performance Metrics? Learn More Executive Compensation Package: Key ComponentsLearn More Long Term Incentive Plans. The ultimate guide to LTIPsLearn More

Contact us

Lets work togetherBartek PodolskiCEO

bartek.podolski@ggsitc.com +48 667 052 084

Bring your LTIP management into the digital space